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Best Office Printers

This guide covers all of the questions you should be answering before buying a new printer for your office - after all a decent, cheap to run printer will save your office a huge amount of money in its lifetime.

We provide a list of Best-buy office printers for 2018 so you can do your research and buying all in one place. This list has been created and updated since 2015, keeping on top of the best printers available no matter the requirement.

Last updated: February 2018. This guide contains the best Office printers you can buy in 2018. 

Important points to note about this guide:

  • We provide links to buy the top rated printers. We only sell top recommended printers if we would use them ourselves
  • We do not recommend a printer if they are unreasonably expensive to run
  • This guide is updated as Best Buy printers change

Tips For Buying A New Office Printer

Do's Don'ts
Find a good printer deal and check the price of cartridges Buy a printer because it is on sale
Check how many pages a cartridge is quoted as doing Assume cheap cartridge are better value
Read user reviews online Blindly follow in-store recommendations
Consider different brands Just buy Kodak because "they're cheap"
Think what you'll print most in your office Buy a top-pick printer thinking it suits you

Key Questions:

How many pages does the black cartridge do?

Our office gets through a big mix of colour and mono prints, so we need cartridges with equal yields. Does your office? Maybe you need big black cartridges if you a) spend a lot on my black printing or b) keep having to replace the black cartridge.

Does my office print customer-facing documents?

If you print presentational media in-house you'll need printers with significant photo printing quality whereas if it's the office workhorse with countless memos and meeting papers you'll be happy with a mono.

Are we an eco-friendly office?

Trying to cut down on paper? A printer with Duplex is a must.

Are we printing secure documents?

Higher range printers give user profiles, some even go as far as logins to let your file print, a perfect way to ensure no one lays eyes on important pages.

Do I need or want any of the following features?

Feature What it does
AirPrint Print directly to your printer from an Apple device
Colour Mono printers are far cheaper to buy and run than colour. If you don't need it, don't buy it
Duplex Printing onto both sides of the page automatically, a big time and paper saver
ePrint You can email your printer documents and it will automatically print them, perfect for working outside the office
Fax Does your office still fax?
Networking Can either be via Ethernet or Wireless
Paper Trays Extra paper trays are critical if you want to save time replacing reams
Wireless Can connect wirelessly to your network. This DOES NOT mean it also has a physical network port.

Make a list of what features and requirements you need then start your shopping. Good luck!

The Best Printer For An Office 2019

HP Pagewide Pro 477dw

Our long standing top recommended office printer, the HP Pagewide Pro 477dw is still the best small-to-medium office printer you can get. 

Crazy fast print speeds, excellent print quality, very easy to use and a wide range of features make it an all round excellent machine. Read the full HP 477dw review here.

If you're after a higher volume printer and don't need a scanner or copier, check out the recently reviewed HP Pagewide Enterprise Colour 556dn printer. It is designed to deal with heavier volume than the 477dw and is a fantastic machine.

Key Features:

Fast prints; High-capacity cartridges; USB; Ethernet/Wireless; ePrint. 

Perfect for you if...

You print over 500 pages a month, need colour and cheap running costs with fantastic, fast print quality.

Also worth considering

The HP Pagewide Enterprise Colour 556dn for busier offices

Cartridges: HP Pagewide Pro 477dw Ink Cartridges

Also worth considering: Brother HL-L9200cdtw

The Top Budget Office Printer 2019

Epson Workforce WF-2760dwf

You'll be hard pressed to find better printing value than the WF-2760dwf from Epson. A huge list of functionality, cheap to buy up front, and while the Epson original inks for it are economical the WF-2760dwf really shines if you use compatibles, giving stunningly low costs-per-page. No printer in 2018 has come close to the all round value of this printer.

The functionality is just as good as other office printers, with networking, wireless and duplexing all available. Overall, a top notch printer for a smaller office. Read the full Epson Workforce WF-2760dwf review. Wondering what the letters at the end of the model mean? D means it has a duplex, W is wireless and F is fax :)

If you want a slightly heavier use printer and aren't fussed about some of the extra functionality take a look at the Canon iB4150, it's a fantastic all round machine for small-to-medium offices.

Key Features:

Fast prints; High cap cartridges; Wireless; Duplex. 

Perfect for you if...

You print over 300 pages per month, need colour, and want to keep your initial costs & running costs down.

Cartridges: Epson Workforce WF-2760dwf ink cartridges

The Best A3 Office Printer 2019

HP Officejet Pro 7740

Brother long had a monopoly on the A3 office printer market, as no other manufacturer really bothered to target it. HP introduced the Officejet Pro 7740 in 2016 which changed that, giving an excellent machine that takes top spot in our A3 office recommendations. 

With AirPrint support, Near Field communication, 2 paper trays and an ADF to support excellent print quality, the 7740 is a fantastic all round printer that is ideal for anyone needing office printing at A3 size. The newer models of the Pro 7720 and Pro 7730 provide nearly the same experience if you prefer a newer model, but they're all great. Read the full HP Officejet Pro 7740 printer review.

Please note; A3 recommendations are difficult. A3 is such a niche requirement that users differ hugely in what they need. If you require a heavy duty A3 office printer then it will set you back a fair bit, we'd advise checking out the Xerox Phaser 7500. Want cheaper? The Brother MFC-J6935dw is a top winner. After a larger selection? The only consistent producer of A3 office machines are Brother, so check out their MFC range for a selection of A3 printers. They're all nearly identical in performance, print quality and reliability and are solid 7/10 printers across the board.

Key Features:

A3; Quality plain and coloured prints; Wireless; 

Perfect for you if...

You need to produce high-quality marketing materials up to A3 size, with good quality printing.

Also worth checking

The Brother MFC-J6935dw. Reviewed in February 2018, it's a fantastic alternative to the HP 7740 if you're after cheaper printing.

Cartridges: HP Officejet Pro 7740 ink cartridges

Best Mono Office Printer 2019

Samsung Xpress M2885fw

Samsung has somewhat of a monopoly on this slot and even after reviewing mono printers this year, we still can't find a better mono printer in 2018 than the Xpress M2885fw. This printer has it all, automatic 2-sided printing, wireless, a comprehensive feature list, bonus paper trays and more. It's a beast of a machine that very much deserves it's best mono office printer of 2017 recommendation. Read the full Samsung Xpress M2885fw review.

Key Features:

Wireless; Duplex; Fast prints

Perfect for you if...

You need a fast mono laser with low running costs.

Also worth considering

The Samsung Xpress M2835dw and M2825 are far simpler models that don't give scan, ADF etc. If you just want a printer to print, give these a go.

Cartridges: Samsung M2885fw toner cartridges

Also worth considering: Canon i-Sensys MF6180dw 

The Best Office Colour Printer 2019

Canon Maxify MB2755

Many printers have come in 2018 to try and take the mantle of Best Office colour printer but nothing comes close to the MB2755, running away with our top recommended office colour printer in 2018.

With a whole host of functionality, excellent running costs and (most importantly) fantastic print quality, the Canon Maxify MB2755 is one of those rare beasts that can do it all, and do it all relatively cheaply. Read the full Canon Maxify MB2755 review

If you want a more recent printer that can still handle office documents but don't need as office-orientated a printer as this Canon, check out the new Canon Pixma  TS6050 printer. If you need higher volume but are less fussed about the photo-level quality of the colour prints, take a look at our overall Top Office Printer the HP Pagewide Pro 477dw.

Key Features:

Wireless; Duplex; AirPrint compatibility; 2 paper trays

Perfect for you if...

Your office relies on the quality of your colour printing but also needs multi-function capability

Cartridges: Canon Maxify MB2755 ink cartridges

Also worth considering: Canon Pixma TS6050, HP Pagewide Pro 477dw


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