Which Printer Should I Buy For My Business Aug 29, 2013 14:34 by John Sollars

Are you wondering ‘which printer is best to buy for my office?’. You’re not alone, so we’ve taken the time to use our impartial knowledge of the printing world to find the best machines for different office requirements.

So taking into account running costs, buy price and features, these are the top printers available to anyone running a Small or Medium sized business.


Five-starsBest Office Printer –  HP Officejet Pro X576dw

HP X576The HP Officejet Pro X576dw is THE BEST office printer on the market, and a top-class machine for any small business.

This printer combines the perfect mix of being cheap to run without sacrificing print quality, capable of high quality prints in both black and colour with cost per pages rivaling laser printers.

The X576dw also has the functionality and connectivity any office would need; so whether its wireless printing, faxing, walk-up and print or just duplex you’ll have it all.

The major selling point of this machine is its use of HP’s Page Width printhead technology. This means there is no printhead whizzing back and forth over the page, with one single pass creating incredibly fast high quality prints.

With quoted speeds up to 70 pages per minute (ppm), there really is no reason not to love this printer, and it gets our top recommendation this year.

Key Features:

Fast prints; High capacity cartridges; Touchscreen; USB; Ethernet/Wireless; ePrint. Click here for full data sheet

Perfect for you if…

You print over 500 pages a month, need colour and cheap running costs with fantastic, fast print quality.

RRP: ~£650 Cartridges: HP 971 ink cartridges / HP X576dw Ink

Running Costs: from 1.1p per page.



2. Epson Workforce Pro WP-4025 DW


If your budget can’t stretch to the upfront price of the HP X576dw then this Epson is perfect for you.

It has low running costs when you use the compatible cartridges available, even better than the HP printer we ranked top of the pile, and the WP-4025 is still competitive even if you use the Epson originals.

If you’re planning on printing in volume it’s a great choice, able to churn out lots of pages with high capacity cartridges, giving fantastic prints on both standard and photo paper.

The feature list is just as good as the HP, with networking, wireless and duplexing all available. A top notch printer for a smaller office.

Key Features:

Twin paper sources; Fast prints; High cap cartridges; Wireless; Duplex. Click here for full data sheet

Perfect for you if…

You print over 500 pages per month, need colour, but want to keep your initial costs down.

RRP: ~£175 Cartridges: Epson Workforce Pro WP-4025DW Ink

Running Costs: from 0.7p per page.



3. HP Officejet Pro 8600 Plus

Officejet pro 8600At about £170 to take away, this HP printer gives you all the fancy features you could use in a printer, plus the added benefit of ePrint and AirPrint. If your office uses tablet/phone devices religiously, this machine is a winner.

The only reason this HP lags behind the Epson in our list is the lack of compatible cartridges available (at time of writing). This gives you less choice for buying replacement cartridges, but you can still see brilliantly low costs per page with the genuine HP cartridges.

Key Features:

Duplex; scan/copy; ePrint, AirPrint; Touchscreen; Fast prints; Memory card/USB Click here for full data sheet

Perfect for you if…

You want a fast, cheap-to-run printer that costs less than our #1 HP recommendation. Perfect for mobile printing.

RRP: ~£170 Cartridges: HP 950- HP 951 ink cartridges / HP Officejet Pro 8600 Plus Ink

Running Costs: from 1.1p per page.



4. Canon PIXMA MG8250

MG8250We love the Canon Pixma range of printers, and the MG8250 does the series proud. If your office needs photo-printing and professional colour documents this machine is the one for you.

This Canon isn’t suitable for higher volume printing, but for dedicated colour printing and the occasional work documents it gives you nearly unbeatable quality for the price, whilst bringing Canon’s brililant performance reliability.

Key Features:

Transparency scanner; CD/DVD print; AirPrint; Quality photo prints Click here for full data sheet

Perfect for you if…

You print a lot of Photo’s and colour documents

RRP: ~£278 Cartridges: Canon original PGi-525 and CLi-526 ink / Canon Pixma MG8250 ink 

Running Costs: from 1.24p per page.



5. HP Officejet 7110 Wide Format

Officjet 7110If you are looking for an A3 printer then look no further. The HP Officejet 7110 Wide Format prints quickly, has low running costs and produces excellent quality text and graphics.

It can handle paper sizes from 3” x 5” right up to borderless 13” x 19”, giving you versatility in what you print. You can wirelessly connect from compatible devices, and with automatic duplex printing as an option this is a great printer for any small/medium office.

Key Features:

A3; Quality plain and photo prints; Wireless; Print from mobile devices; Click here for full data sheet

Perfect for you if…

You need to produce high quality marketing materials up to A3 size, with good quality low cost printing.

RRP: ~£113 Cartridges: HP 932 and 933XL inks / HP 7110 Ink

Running Costs: from 1.48p per A4 page.



6. Xerox Phaser 3320V/DNI

Phaser 3320The Xerox Phaser 3320V/DNI is a great small business mono laser printer. Prints are sharp and it pumps them out as a decent pace.

It supports Gigabit Ethernet as well as wireless connectivity and has a 35ppm top speed. Best of all it’s cheap to run using Xerox original toners – a very welcome surprise!

A simple no-frills printer that is ideal for any standard work documents.

Key Features:

Wireless; Duplex; LCD display; 35ppm top speed; Full data sheet here

Perfect for you if…

You need a low cost fast mono laser with low running costs.

RRP: ~£218 Cartridges: Xerox 3320V toner

Running Costs: from 1.5p per A4 page.



7. HP Laserjet Pro P1102W

P1102wFor under £70 this printer is an absolute steal, and perfect if you don’t print enough each month to justify the Xerox above. It is very small, very fast, and has great mono print quality.

The P1102 is purely a printer, so has a simple design with a main paper tray and additional sheet feed – handy if you’re switching between plain and headed paper. The peak of its features is wireless connectivity.

Simple, quick and efficient. Bargain!

Key Features:

Wireless; portable; zero power on standby; fast prints. Click here for full data sheet

Perfect for you if…

Print under 1,000 pages a month and don’t need colour. Also ideal if you rearrange offices alot.

RRP: ~£70 Cartridges: HP P1102w Toner

Running Costs: from 1.5p per page.



8. Brother MFC-J625DW


If you’re after a purely budget printer for your office you need the Brother MFC-J625dw in your life.

A tidy and simple design belies the depth of features it gives you for a crazily low price; it has all the things you expect and more, even providing an Automatic Document Feeder for large scan jobs.

Duplex printing, Wi-Fi, dual paper trays, cheap printing, very good colour printing, the only thing it’s missing is an Ethernet port for your network. You’d be hard pressed to find better value

Key Features:

Wireless; Dual paper trays; Duplex; Touchscreen; Memory card; USB; PictBridge. Full data sheet here

Perfect for you if…

You want a cheap, no fuss printer that covers anything your office would need.

RRP: ~£99 Cartridges: Brother MFC-J625dw Ink

Running Costs: from 0.67p per page.



We hope this has helped…

… and pointed you in the right direction towards your office dream machine. Don’t forget these recommendations are completely unbiased, and contains only the best machines available at the moment.

If there are any recommendations we’ve missed or you’re not quite sure about a printer you’re considering, just comment below and we’ll help as best we can. Happy shopping, and don’t forget to give your old printer a nice send off :)

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