Office Printer Buying Guide

This guide covers all of the questions you should be answering before buying a new printer for your office - after all a decent, cheap to run printer will save your office a huge amount of money in its lifetime.

We provide a list of Best-buy printers so you can do your research and buying all in one place. Happy shopping, and if you have any questions let us know.

Important points to note about this guide:

  • We provide links to buy the top rated printers. We only sell top recommended printers if we would use them ourselves
  • We do not recommend a printer if they are unreasonably expensive to run
  • This guide is updated as Best Buy printers change

Tips For Buying A New Office Printer

Do's Don'ts
Find a good printer deal and check the price of cartridges Buy a printer because it is on sale
Check how many pages a cartridge is quoted as doing Assume cheap cartridge are better value
Read user reviews online Blindly follow in-store recommendations
Consider different brands Just buy Kodak because "they're cheap"
Think what you'll print most in your office Buy a top-pick printer thinking it suits you

Key Questions:

How many pages does the black cartridge do?

Our office gets through a big mix of colour and mono prints, so we need cartridges with equal yields. Does your office? Maybe you need big black cartridges if you a) spend a lot on my black printing or b) keep having to replace the black cartridge.

Does my office print customer-facing documents?

If you print presentational media in-house you'll need printers with significant photo printing quality whereas if it's the office workhorse with countless memos and meeting papers you'll be happy with a mono.

Are we an eco-friendly office?

Trying to cut down on paper? A printer with Duplex is a must.

Are we printing secure documents?

Higher range printers give user profiles, some even go as far as logins to let your file print, a perfect way to ensure no one lays eyes on important pages.

Do I need or want any of the following features?

Feature What it does
AirPrint Print directly yo your printer from an Apple device
Colour Mono printers are far cheaper to buy and run than colour. If you don't need it, don't buy it
Duplex Printing onto both sides of the page automatically, a big time and paper saver
ePrint You can email your printer documents and it will automatically print them, perfect for working outside the office
Fax Does your office still fax?
Networking Can either be via Ethernet or Wireless
Paper Trays Extra paper trays are critical if you want to save time replacing reams
Wireless Can connect wirelessly to your network. This DOES NOT mean it also has a physical network port.

Make a list of what features and requirements you need then start your shopping. Good luck!

The Best Printer For An Office

HP Officejet Pro X476dw

This HP X476dw printer combines the perfect mix of being cheap to run without sacrificing print quality, capable of high-quality prints in both black and colour with cost per pages rivalling laser printers. The X476dw also has the functionality and connectivity any office would need; so whether it's wireless printing, faxing, walk-up and print or just duplex you’ll have it all.

The major selling point of this machine is its use of HP's Page Width printhead technology. This means there is no printhead whizzing back and forth over the page, with one single pass creating incredibly fast high-quality prints. With quoted speeds up to 70 pages per minute (ppm) there really is no reason not to love this printer and it gets our top recommendation. Read the full HP X476dw review here.

Key Features:

Fast prints; High-capacity cartridges; Touchscreen; USB; Ethernet/Wireless; ePrint. 

Perfect for you if...

You print over 500 pages a month, need colour and cheap running costs with fantastic, fast print quality.

Cartridges: HP X476dw Printer Ink

Order the HP X476dw Printer

The Top Budget Office Printer

Epson WF-3640dwtf

If your office runs on a tight budget this Epson is perfect for you. With both cheap purchase cost and good running costs, it's very friendly to your wallet. The Epson original inks for it are economical but the WF-3640dwtf really shines if you use compatibles, giving stunningly low costs-per-page that only the highest volume printers will approach.

The functionality is just as good as other office printers, with networking, wireless and duplexing all available. Overall, a top notch printer for a smaller office. Read the full Epson WF-3640dwtf review here.

Key Features:

Twin paper sources; Fast prints; High cap cartridges; Wireless; Duplex. 

Perfect for you if...

You print over 500 pages per month, need colour, but want to keep your initial costs down.

Cartridges: Epson Workforce WF-3640dwtf ink cartridges

Order the Epson WF-3640dwtf

The Best A3 Office Printer

Brother MFC-J6920dw

Brother has long had an excellent selection of office printers, in particular, their MFC-J6920 A3 printer really stands out. Considering how low a price you can buy it for you get surprisingly low running costs while still seeing excellent quality text and graphics. 

Not only can it handle printing up to A3 size, it can also scan AND duplex in A3, tremendous functionality for the price. With AirPrint support, Near Field communication, 2 paper trays and an ADF to boot it literally has it all. Read the full Brother MFC-J6920dw review here.

Key Features:

A3; Quality plain and photo prints; Wireless; Print from mobile devices;

Perfect for you if...

You need to produce high-quality marketing materials up to A3 size, with good quality low cost printing.

Cartridges: Brother MFC-J6920dw ink cartridges

Buy the Brother MFC-J6920dw

Best Mono Office Printer

Samsung Xpress M2835dw

The Samsung M2835dw (also known as the Samsung SL-M2835dw) is a great small business mono laser printer. Prints are sharp and it pumps them out at a rate good enough for even the busiest office. It supports Ethernet as well as wireless connectivity and best of all it's cheap to run. A simple no-frills printer that is ideal for any standard work documents. Read the full Samsung M2835dw review.

Key Features:

Wireless; Duplex; Fast prints

Perfect for you if...

You need a fast mono laser with low running costs.

Cartridges: Samsung Xpress M2835dw toner cartridges

Buy the Samsung M2835dw printer

The Best Office Colour Printer

Canon Maxify MB2350

This cheap-to-buy and cheap-to-run Canon printer is a superb machine for small-to-medium offices that need strong colour printing. For a competitive price you get all the functionality you'll ever need in an office printer in one efficient package, ably supported by cheap running costs and decent print speeds.

With wireless & ethernet connectivity, plus support for AirPrint and Cloud prints, you can print to the machine from pretty much any device, and the presence of a second paper tray means offices needing a mix of printing media are catered for. Read the full Canon MB2350 printer review.

Key Features:

Wireless; Duplex; AirPrint compatibility; 2 paper trays

Perfect for you if...

Your office relies on the quality of your colour printing but also needs multi-function capability

Cartridges: Canon MB2350 ink cartridges

Buy the Canon Maxify MB2350 printer


Our Other Printer Buying Guides

We have guides for pretty much any printing requirement, so whether it's a new home machine for your inner-artist, or a cheap printer to send away with a student, we have you covered.